Gold silver ledger for jewellers
A gold, silver and cash khata for every client
Fine gold, fine silver and cash are kept as three separate balances for each trade client. Orders, receipts and payments post to them automatically, and the passbook shows every movement.
Free during early access. Write to us and a person will reply.
Every gram accounted for
An example of one client’s gold account. Balances are shown in words, never as plus or minus signs.
| Entry | Gold | Balance after |
|---|---|---|
| Opening balance | Settled | |
| Casting order: fine gold charged | Debit 9.400 g | Client owes you 9.400 g |
| Gold received with the order | Credit 9.000 g | Client owes you 0.400 g |
| Receipt: client brings 0.400 g | Credit 0.400 g | Settled |
A khata that cannot go wrong quietly
Passbook. One account at a time with a running balance, a brought-forward line and a date range in Indian Standard Time.
Receipts and payments. Record what a client gives you or what you return: cash, gold and silver in one document, after a review of the exact effect.
Cash book. Every rupee received on orders, every receipt and every payment of a day, with totals.
Client statement. A printable statement of all three accounts for any period.
Cancellations that keep advances. Cancelling an order reverses what was charged; metal and cash the client already gave stay with them as advance.
Only the right people. Balances are for the owner and managers. Staff never see them, not even on a printed order.
Know today’s cash in and cash out
The cash book lists every cash entry of a day with its time, client and source, and its totals match the dashboard.
Ledger questions
What is a gold and silver ledger?
It is the khata you keep for each client, in three separate accounts: fine gold in grams, fine silver in grams and cash in rupees. Every order, receipt and payment adds an entry, and the balance is the sum of the entries.
Can I enter opening balances when I start?
Yes. When you add a client you can enter the gold, silver and cash they carry with you today, and say whether the client owes you or you owe the client.
Can a receipt have gold and cash together?
Yes. One receipt or payment can carry cash, gold and silver together. Each goes to its own account.
Can entries be edited or deleted?
No. Entries are never changed or removed, so the history always adds up. A wrong order is cancelled with a reason, and the owner can record an adjustment with a reason when a balance needs correcting.
Can I give a client a statement?
Yes. The passbook has a print view with your company details, the client’s details and all three accounts for the period you choose.
Move your khata to Parthavix
Add each client with the balance they carry today and start from there.
Free during early access. Write to us and a person will reply.
Other features
- Gold casting software
Gold and silver casting job work with fine weight, wastage in % or grams, labour, job charge and DIE wastage on the right metal.
- 3D wax printing billing software
Per-gram billing for 3D wax and resin printing, with design numbers, extra charges and cash received on the order.
- GST invoices for jewellery job work
Tax invoices with CGST + SGST or IGST, round-off, amount in words and your bank details, as a PDF.